Formatting Word Documents

WHAT ARE MARGINS?

Margins are blank areas around the top, bottom and sides of a page. Remember at least three ways of changing margins in Word.

WHAT ARE INDENTS?

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, which is the amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document.

Types of indent markers: (recognize which one is which!)
–First-line indent marker (upside-down triangle)
–Left indent marker (square under hanging indent)
–Hanging indent marker (triangle on top of square)
–Right indent marker (triangle on the right-side of the ruler)

WHAT IS LINE SPACING?

Amount of space between lines of text.

WHAT ARE TABS?

Tabs are used to position text within a line. Tabs mark the place where the insertion point will stop when the Tab Key is pressed. Tabs are particularly helpful when creating documents with small columns of text. By default, Word has tab stops at 1/2-inch intervals across the width of the page. You can modify the location of tab stops and control the way text aligns at a tab stop by placing Tab Stops on your Ruler (if you don't see the ruler when opening a Word Document, please go to View > Ruler).

To delete a Tab Stop, just drag its marker downward, off the ruler and into the document.

There are four basic types of Tab Stops (besides the first line indent and the hanging indent tabs), and each aligns text differently:

· Left-aligned (Left Tab Stop): The left edge of text aligns at the tab stop. Word's default tab stops are left-aligned.
· Right-aligned (Right Tab Stop): The right edge of text aligns at the tab stop.
· Center-aligned (Center Tab Stop): The text is centered at the tab stop.
· Decimal-aligned (Decimal Tab Stop): The decimal point (period) is aligned at the tab stop. You use this type of tab for aligning columns of numbers.

Check your notes on Tabs and Indents or check Chapter 5 (in the Microsoft Office 2003 Textbook) and complete the following review questions.

REVIEW:

1. What are margins? What are three ways of changing margins in Microsoft Word? What are the default margins in Word?
2. What is pagination? How is pagination changed? Mention two ways to insert a page break.
3. Can you delete a page break? How?
   
4. What is a Header? What is a Footer? How can you add a Header and Footer?
5. What are indents? Name four types of indent markers. What is a normal indent? Hanging indent? First line indent?
6. What is line spacing. What are three ways to change the line spacing in a document (e.g. to double-space your text)?
7. What are tabs? What are tabs used for?
8. What are the default tabs in Microsoft Word?
9. What’s the first thing you should do when you need to work with tabs?
10. Which are the different types of tab stops? Mention the basic four tab stops.
11. How can you set tabs more precisely? Where do you go?
12. How do you change the tabs for an entire document?
13. Which is the most used tab (most popular)?
    
14. How do you remove tab stops from your ruler?
15. How do you set a tab stop?
16. What are tab leaders? How do you create them?
17. What are first line indents? What are hanging indents?
18. What are the first line indent and the hanging indent markers?
19. Mention two ways to indent a paragraph in Microsoft Word?
20. When do you move the left indent square?
21. How do you create a hanging indent? Mention two ways.
22. What are footnotes used for? How can you create a footnote in your Word document?
23. What are endnotes?
24. How can you insert clip art in a document?

Next Test Scheduled for May 12.

Check the top of this blog entry, the Chapter Summary on pages 152 and 153 and the Vocabulary on pages 154 and 155 in the Microsoft Office 2003 Textbook to answer some of these questions. Also, check your notes and Chapter 5.

Fourth Quarter

On March 30th we started our Fourth Quarter. By now I'm hoping that most of you have already completed the Keyboarding Skill Builder Lessons of the MicroType 4 Program. If not, please try to finish them PRONTO! This Quarter we are learning how to create charts in PowerPoint. Also, we will start with the Numeric Keypad Lessons - officially. I know that those of you who are more advanced are already working on these lessons (or already completed them) - but I will add some extra timings and will let you know when to complete these ones.

I will show you a presentation on the Numeric Keypad and we will have a quiz on April 6 (Monday) covering what you learned this week (March 30th - April 3rd).

We will also cover Chapter 5 (Textbook: "A Guide to Microsoft Office 2003") and you will learn how to format documents, and how to add tabs and indents in Microsoft Word. You will also learn how to create Business Letters. If time permits, you will also complete the Numeric Keyboarding lessons.

If you have any questions, or need me to explain some of the covered material, please feel free to ask Mrs. Feld.