More on "Formatting Documents"...

On April 25th you will work on the Exercise "U.S. PRESIDENTS." You will find the word document in Keyboarding M under Word Data Files. Please do not open the document, just drag it onto your desktop. Follow the instructions carefully. You will add the following information: On Number 43. George W. Bush add 2009 (2001-2009 under Years in Office). Then, you will add 44. (under Number) and Barack H. Obama (under President) and 2009- (under Years in Office).

Please read the top of page 151 "Creating an HTML File" and copy that information in your notes ("Formatting Documents"). You need to save the U.S. PRESIDENTS document as a Web page (Web format) and preview the document in a Web browser. Save the Web page in the Server in your "Formatting Docs" Folder. DO NOT PRINT IT.

When you complete this exercise you may continue with your Keyboarding Skill Builder Lessons or start Exercise "Hawaiian Islands." Follow the instructions carefully. Save the exercise in the Server as Hawaiian Islands. TIP (to save time): You created a similar exercise when you learned to create Tables in Word (Table Exercise No.1). If you don't want to type this whole exercise, find the exercise and save it as "Hawaiian Islands," then do the following: Highlight your table > then Go to Table > Convert > Table to Text. After this you can change the tabs to the ones mentioned in page 162. Follow the instructions carefully.

After Hawaiian Islands you will move on to Exercise "Science Review." Please read the instructions carefully as well. Notice that the names newton and pascal begin with lowercase letters. This is fine when we are referring to Units of Measurement (in Science) - they should always begin with lowercase letters except where any word would be capitalized, such as at the beginning of a sentence or in capitalized material such as a title. So I don't want to see these names beginning with capital letters. Also notice that the formulas for water and potassium sulfate have "Os" and not zeros ("0s"). When completed please print it and hand it in.

By the end of the week these three exercises must be in the Server. In May we will learn the basics about "Business Letters;" the three main styles, and the different parts and rules we must follow when creating business letters. Hopefully by the end of May you will have completed all your Keyboarding Skill Builder Lessons (both as Accuracy and Speed). If time permits you will work on the Numeric Keypad Lessons after the Skill Builder Lessons. Time is running out.... I wish you all the best during this quarter. Your efforts will pay off if you persevere.

The exercises you must have in the Server for me to grade are: Katrina (Katrina Sewing Supplies), Kennel Log, Training, Welcome (or Marrelli's Gym - Quiz), Vitamins, Menu (New England Pizza), Hawaiian Islands, Science Review and U.S. Presidents (9 in total).

Make sure your notes are in order. You must answer the questions on "Formatting Documents" found below. Also know what is "Subscript" and "Superscript" and where do you go to subscript or superscript a number. If you have any questions, please don't hesitate to ask Mrs. Feld.

Tab Leaders and Text Styles

Please remember that on May 12 you will have a Test on the Formatting Documents Material. You must study the hand-out on Tabs, your notes on Indents, Margins and Tabs, and the 23 questions from the Keyboarding Blog.

Today we will learn how to insert Tab Leaders (characters that are repeated to fill the space spanned by tabs. Examples of Tab Leaders are ...., ----, ___. The dotted pattern is often used in a table of contents or index. You can also find these on Menus. The solid line is used to represent a blank on a form or a test. To select Tab Leaders go to the Tabs dialog box (Format > Tabs) and go to the Leader section.

We will work on Exercise No. 5, page 160. For this exercise you need to subscript the number 12 in B12. All you have to do is highlight that number, go to Format > Font and select Subscript. Subscript is a text style that reduces the size of the text and lowers it to the bottom of the current line, e.g. H₂O.

On Exercise No. 9 you need to superscript the number 2 in km². You use the same procedure as above but select Superscript instead of Subscript.

Tomorrow we will create a Menu using Tab Leaders.

Please make sure your notes are complete and that you answered all the questions. If you have any questions, feel free to ask Mrs. Feld.

Fourth Quarter

This Fourth Quarter, starting April 7, 2010, we will continue with the Keyboarding Skill Builder Lessons. Some of you already completed all the lessons (Focus/Emphasis: Accuracy or Speed). If you completed all the "Accuracy" Lessons, please start doing this Skill Builder Lessons with Focus/Emphasis on "Speed" (or the other way around). The whole idea is to continue practicing and improving your skills. I really need you to concentrate on following proper keyboarding technique and correct fingering. Try not to concentrate on speed but on improving your "keyboarding flaws." If you're still looking at the keyboard, work on typing without looking down, just looking at the monitor (USE THE MASK). If you're still using the wrong fingers, work on using the right fingers. If you're too slow, try to work on speed. If you backspace too many times, work on backspacing less (even if you have to slow down). If you make too many mistakes, work on slowing down and being more accurate, etc.

I don't want you to worry too much about your GWAM this quarter, go back to ACCURACY and correcting flaws. I will be very vigilant and check your technique and fingering. It is better to type less words a minute with accuracy and correct technique!

We will also learn how to format documents in Microsoft Word (Indentation, the Task Pane, Tabs, Footnotes, etc.) We will follow some textbook exercises and will cover Chapter 5: "A Guide to Microsoft Office 2003". We will also learn how to type proper Business Letters and the basic letter styles. If time permits, we will follow the Numeric Keypad Lessons and other.

Formatting Word Documents:

WHAT ARE MARGINS?

Margins are blank areas around the top, bottom and sides of a page. Remember at least three ways of changing margins in Word.

WHAT ARE INDENTS?

Rather than tabbing in the first line or every line of a paragraph, you can create an indent, which is the amount of space between the text and the page margin. You can adjust the indent for an individual paragraph, the indent for a group of paragraphs, or the margins for the entire document.

Types of indent markers: (recognize which one is which!)
–First-line indent marker (upside-down triangle)
–Left indent marker (square under hanging indent)
–Hanging indent marker (triangle on top of square)
–Right indent marker (triangle on the right-side of the ruler)

WHAT IS LINE SPACING?

Amount of space between lines of text.

WHAT ARE TABS?

Tabs are used to position text within a line. Tabs mark the place where the insertion point will stop when the Tab Key is pressed. Tabs are particularly helpful when creating documents with small columns of text. By default, Word has tab stops at 1/2-inch intervals across the width of the page. You can modify the location of tab stops and control the way text aligns at a tab stop by placing Tab Stops on your Ruler (if you don't see the ruler when opening a Word Document, please go to View > Ruler).

To delete a Tab Stop, just drag its marker downward, off the ruler and into the document.

There are four basic types of Tab Stops (besides the first line indent and the hanging indent tabs), and each aligns text differently:

• Left-aligned (Left Tab Stop): The left edge of text aligns at the tab stop. Word's default tab stops are left-aligned.
• Right-aligned (Right Tab Stop): The right edge of text aligns at the tab stop.
• Center-aligned (Center Tab Stop): The text is centered at the tab stop.
• Decimal-aligned (Decimal Tab Stop): The decimal point (period) is aligned at the tab stop. You use this type of tab for aligning columns of numbers.

Check your notes on Tabs and Indents or check Chapter 5 (in the Microsoft Office 2003 Textbook) and complete the following review questions.

REVIEW:

1. What are margins? What are three ways of changing margins in Microsoft Word? What are the default margins in Word?
2. What is pagination? How is pagination changed? Mention two ways to insert a page break.
3. Can you delete a page break? How?
   
4. What is a Header? What is a Footer? How can you add a Header and Footer?
5. What are indents? Name four types of indent markers. What is a normal indent? Hanging indent? First line indent?
6. What is line spacing. What are three ways to change the line spacing in a document (e.g. to double-space your text)?
7. What are tabs? What are tabs used for?
8. What are the default tabs in Microsoft Word?
9. What’s the first thing you should do when you need to work with tabs?
10. Which are the different types of tab stops? Mention the basic four tab stops.
11. How can you set tabs more precisely? Where do you go?
12. How do you change the tabs for an entire document?
13. Which is the most used tab (most popular)?
    
14. How do you remove tab stops from your ruler?
15. How do you set a tab stop?
16. What are tab leaders? How do you create them?
17. What are first line indents? What are hanging indents?
18. What are the first line indent and the hanging indent markers?
19. Mention two ways to indent a paragraph in Microsoft Word?
20. When do you move the left indent square?
21. How do you create a hanging indent? Mention two ways.
22. What are footnotes used for? How can you create a footnote in your Word document?
23. What are endnotes?
24. How can you insert clip art in a document?

ATTENTION: The next Test is scheduled for May 12, 2010.

Check the top of this blog entry, the Chapter Summary on pages 152 and 153 and the Vocabulary on pages 154 and 155 in the Microsoft Office 2003 Textbook to answer some of these questions. Also, check your notes and Chapter 5.